REEF Data Entry Tips

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Never far from internet access! Sitting on the boat in Makah Marina, Olympic Coast REEF surveyors submit their survey data for the day. Online entry is the preferred way to submit REEF data. Photo by Janna Nichols.
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It's always a good idea to review your data soon after your dive.
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REEF surveyors in Hawaii, as well as the West Coast/Pacific region and the Tropical Eastern Pacific, can all enter data online.

Processing and error checking the 1,000+ REEF surveys submitted each month by our members as part of the Volunteer Survey Project is one of REEF's highest priorities. With limited staff and resources, there are a few things that you can do to help us maintain the integrity of this incredible database. Most importantly - whenever possible, please submit your data through the Online Data Entry interface, http://www.REEF.org/dataentry. Turnaround time is typically 1-3 weeks, compared with 8-12 weeks for paper scansheets. Plus it saves postage and paper! The second most important way you can help -- if you are submitting data on scansheets, please have your REEF member number and complete 8-digit zone code filled in on the form before mailing it to REEF. Read on for more helpful hints.

Online Data Entry Tips

  • You need to be a REEF member in order to submit data. If you aren’t already a member, join online. It’s easy and FREE! If you are a member but you do not know your survey number, you can check it here http://www.reef.org/user/numberlookup. If you have trouble retrieving your number, email us at reefhq@reef.org.
  • You must have pop-up windows enabled for the Online Data Entry program to work.
  • As you progress through the screens using the Next and Back buttons, your entries will be saved. If you lose your Internet connection or need to logout before finishing, the information will be there to complete and submit when you log back in.
  • In order to submit a survey from a location, REEF must have an 8-digit zone code for the site in our database first. Existing zone codes are listed at http://www.reef.org/db/zonecodes. To have a zone code assigned for a new site, please contact us at reefhq@reef.org.
  • Listed and Unlisted Species - The listed species screens navigate you through a list of the most common species from the region you surveyed. At any time, you can jump directly to a particular family using the navigation list on the left-hand side. After you have entered all of your listed species, you will then be able to add any additional fish species. You will be able to search by common, scientific, and family names or be entering in the specific species code if already known.
  • Summary and Error Checking - After you are finished entering the data, your entries will be summarized. Please review this summary and confirm that all information is correct. Your sightings data will be compared to REEF’s existing data and any rare or new sightings or species that are commonly misidentified will be flagged. You will be asked to confirm these sightings.
  • Submit - Once you select “Submit” the survey data will be stored in a permanent file and you will no longer be able to review or edit the data. The data will then be loaded into the REEF Database, however, note that data will be not immediately added to the database. Each survey submitted will be assigned a survey number that will be shown on the final confirmation page; this unique number is similar to the form number printed on each paper scanform and should be kept for your records. You can use your browser’s print function to print the final review page.
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    REEF is currently modifying our Online Data Entry program for surveys from the Tropical Eastern Pacific and the Northeast. We hope to have this available soon.

    REEF Trips - Making Your Vacation Count

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    Participants on a Field Survey to Curacao in October 2009.
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    REEF trips are a great way to learn, both above and below water. Photo by Jesse Armacost.

    Our t-shirt may say, “It’s all about the fish”, but if you’ve been on a REEF trip, you know it’s about the people too. Diving with like-minded enthusiasts who share your interest in learning more about our underwater world is one of the best ways to spend your dive vacation! Our recent trip to Curacao was no exception – a great group of surveyors of all levels came together to share their knowledge, fish encounters, and a lot of fun. Experts Doug Harder and Kay Tidemann showed us some of the unusuals, including the delicate Pale Cardinalfish and a rare reverse-pattern Goldentail Moray. We even taught our divemaster Elric about some of the various phases of wrasses and parrotfish. At the end of the week, our sister team of Helen and Sally Davies both passed their Level 3 tests, and beginning surveyors Amy Kramer and Norm Valor are now officially at Level 2.

    If you are interested in taking a “dive (trip) that counts” and making new friends, there is no better way than to join us on a REEF trip next year. Our diverse schedule has something for everyone, and some trips are already starting to fill up…only a few spots are left on the Belize Lionfish trip for example. To see the full 2010 trip calendar, just click here and scroll down the page to find a trip that fits your schedule!

    Please call 1-877-295-REEF (7333) to make your reservations or you can e-mail our dedicated REEF Travel Consultant at REEF@caradonna.com.

    REEF Trip Schedule 2010 -- Prices, package details and more available online.

     

  • Dominica with Dive Dominica and Ft. Young Hotel -- April 17-24, 2010. Led by Heather George.
  • Belize with Sun Dancer II Liveaboard -- May 1-8, 2010. Lionfish Research Expedition, Led by Lad Akins and Peter Hughes.
  • Roatan with Turquoise Bay Resort -- July 17-24, 2010. Led by Paul Humann.
  • Cozumel with Aqua Safari and Safari Inn -- August 14-21, 2010. Led by Sheryl Shea.
  • Key Largo with Amoray Dive Center -- August 26 - September 2, 2010. Sea Critter Seminar, Led by Ned and Anna DeLoach.
  • Bonaire with Buddy Dive Resort -- September 26 - October 2, 2010. Field Survey and Coral Spawning Expedition, Led by Jessie Armacost.
  • Sea of Cortez/Baja Mexico with Rocio del Mar Liveaboard -- October 9-16, 2010. Led by Drs. Christy and Brice Semmens.
  • Grand Cayman with Dive Tech and Colbalt Coast -- November 6-13, 2010. Led by Lad Akins.

     

  • REEF Hosts Booths at Two West Coast Dive Shows

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    REEF volunteers spreading the word at the NW Dive and Travel Expo.
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    Annie Crawley and REEF AAT member, Matt Dowell, at the Long Beach dive show.

    REEF has been on the road this past month, and was well-represented at two prominent West coast dive shows – the Scuba Show held in Long Beach, CA, and the NW Dive and Travel Expo, in Tacoma, WA. Volunteers - composed of active surveyors and members of the Advanced Assessment Team in California, Oregon and Washington - helped staff the booths. Show-goers seemed to get a kick out of the ‘pop quiz’ (a few common local fish) they were given as they walked by the booth – demonstrating the fact that even if divers only know the ID of one fish, they can get started doing REEF surveys in the Volunteer Survey Project. “Friend of REEF” stickers were freely handed out and put on shirts.

    While our main objective was to spread the word about REEF's programs, connect with current REEF supporters, and engage new volunteers, we also sold REEF gear – hats, books, slates, T-Shirts and the new Sensational Seas 2 DVD. Particularly popular were the new REEF water bottles. As always, these items are always available through REEF’s online store if you missed a chance to pick them up at the shows.

    Special thanks to Heather George, Sasha Medlen, Matt Dowell, Gerald Winkel, Todd Cliff, Jeanne Luce, Georgia Arrow, Michael Johnstone, Carol McLagan, and Rhoda Green for helping with the booths. We couldn't do it without these REEF ambassadors. REEF also appreciates the support of the show organizers, including Kim and Dale Sheckler and Rick and Kathy Stratton.

    REEF Organizes Regional Lionfish Strategy Workshop

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    Lionfish populations in the Florida Keys, like many other places in the region, have rapidly increased over the last 12 months. Photo by Matt Hoelscher.

    As the spread and impact of the invasive Indo-Pacific red lionfish explodes in the western Atlantic region, REEF continues to take a lead in addressing this complex environmental issue. In addition to extensive outreach and education efforts, REEF staff is involved in several field research projects to study the ecological impact of this voracious predator. REEF is also coordinating regional response efforts. In partnership with the International Coral Reef Initiative (ICRI), NOAA, Mexico and France, REEF helped fund and organize the first Regional Lionfish Strategy Workshop in August. The two day workshop brought together more than 40 key Marine Protected Area and fisheries managers from 17 countries and territories in the Caribbean to discuss control strategies, initiate cooperative efforts to address the invasion, and begin development of a best practices document. Participants shared stories on successes, challenges, and needs for responding to this highly invasive species. Many of those participating have worked with REEF over the last two years to initiate training and lionfish culling programs. A report from the workshop and initial steps on developing the lionfish best practices manual will be presented at the annual conference of the Gulf and Caribbean Fisheries Institute this Fall.

    Baby Grouper Adrift, Where Are They Now?

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    As part of the Grouper Moon Project, REEF launched the Baby Grouper Adrift! webpage in late February. We developed this outreach tool to display in real time the results of state-of-the-art satellite drifter research being conducted by researchers from REEF, the Cayman Island Department of Environment, and Oregon State University. The Adrift project aims to better understand where Nassau grouper larvae end up after being spawned. Webpage visitors can follow the current drifters in real time as they complete a 45-day ocean journey (the amount of time Nassau grouper larvae spend floating in the currents), and even take a guess where the drifters will end up. It's been about 35 days since the drifters were released. Check out where those drifters are now -- visit the webpage at http://www.REEF.org/programs/grouper_moon/adrift. Funding for the Baby Grouper Adrift project was provided by the Disney Wildlife Conservation Fund.

    Outstanding in their Field: Featured REEF Field Station, New England Aquarium

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    REEF is proud to partner with over 130 dive shops, dive clubs, individuals, and other organizations as REEF Field Stations.

    Our outstanding Field Station this month is the New England Aquarium, and their affiliated dive club, based in Boston, Massachusetts. Begun in 1975, the New England Aquarium Dive Club (NEADC) is one of the world's oldest, largest, and most active dive clubs. They host an annual event for Northeast divers in conjunction with REEF's Great Annual Fish Count (GAFC). This past July, they hosted their 10th annual GAFC event, and over 90 divers submitted 100+ surveys. The event took place simultaneously at 8 dive sites in Massachusetts and Maine. After the morning surveys, divers gathered for a feast and to distribute over $8,000 in prizes at Stage Fort Park. The event not only gathers important data, but it also introduces divers to REEF surveying and encourages them to continue surveying on their dives throughout the year. Local REEF volunteers, Bob Michelson and Holly Martel Bourbon, help ramp up the event by offering fish ID classes in the preceding months.

    The Northeast is a cold water dive location, with REEF surveyors commonly finding Cunner, Winter Flounder, Striped Bass and Rock Gunnel. However, they have the added bonus of having some tropical fish find their way into the area as waters warm up in the summer. REEF staff are currently working with Bob and Holly to implement an invertebrate monitoring program into the Northeast REEF program. Thank you New England Aquarium Dive Club for promoting REEF and the volunteer survey project in the NE!

    The Faces of REEF: Member Spotlight, Randy Keil

    Coney. Photo by Janna Nichols.

    REEF members are at the heart of our grassroots marine conservation programs. Over 43,000 divers, snorkelers, students, and armchair naturalists stand behind our mission.

    This month we highlight Randy Keil. Randy joined REEF in 1996 and has conducted 279 surveys. He is a member of REEF's TWA Advanced Assessment Team and teaches REEF surveying and fish ID through his dive shop, Paradise Watersports in the British Virgin Islands (see REEF Field Station profile here). Here's what he had to say about REEF:

    What do you feel is the most important aspect of REEF’s projects and programs?

    I feel as if REEF surveys are the most important aspect of REEF’s projects and programs for the simple reason that this data would not be available otherwise. To have scientists survey all the areas REEF covers would be an impossible undertaking. The lionfish invasion is a good example. To see what effect the lionfish are having on our reef communities all we need to do is look at past surveys and compare them to present surveys. Without past historical data we would have no way to of knowing which species are most effected by the lionfish or what kind of time scale it takes for the effects to become noticeable. Are the areas where the lionfish appeared first the most effected? Is there any effect noticed on the surveys? These questions can only be answered by comparison of data.

    Do you have any surveying tips for REEF members?

    One tip I would give other surveyors is to watch the coneys. Coneys seem to have an interesting relationship with goldentail morays. Anytime you see a coney staring intently, stop and see if you can make out what he/she is staring at. Often there will be a tiny goldentail in the vicinity.

    Do you dive close to where you live, and if so, what is the best part about diving there?

    I do most of my diving in the British Virgin Islands where I have both a home and a dive shop/REEF Field Station. The best thing about diving in the BVI is the diversity of dive sites. Our sites are all moored and this allows us to build up an intimate knowledge of the underwater terrain. This means that if we find a juvenile queen angel or juvenile spotted drum we can follow it as it grows until it is eaten or moves on. Fish such as frogfish and creatures such as seahorses often will stay in the same area for months at a time.

    What is your favorite place to dive outside of where you live?

    My favourite place to dive is the Galapagos. If schooling hammerheads, hundreds of Galapagos sharks, dozens of white-tipped reef sharks, whale sharks, seals, sea lions, penguins, dolphins and abundant creatures and fish life are not enough then there are species of fish that exist nowhere else in the world. The land excursions are almost as exciting as the diving and the guides the most knowledgeable I’ve ever encountered in almost 30 years of traveling the globe seeking out underwater phenomena.

    My last trip to the Galapagos was the first one after Paul Humman had published his Galapagos Fish Identification book and I poured over the book to find species seen nowhere else. Being a confirmed “fish nerd”, the Meyer’s butterflyfish really caught my imagination. So here we are in the far reaches of the northern islands and I have my slate with a list of what we might see and a blank slate for messages.. I moved closer to the guide and wrote on my slate” Meyer’s Butterfly” with a question mark. He took my slate and wrote hammerheads and pointed to the hundreds of sharks passing in front of us. I erased the hammerheads message and again wrote” Meyer’s butterfly?” and this time pointed to the sloping reef wall that was packed with fish. The guide once again pointed out the schooling sharks. As a 30 foot whale shark came into sight I realized that not only was this not going to be the dive where I sighted my first Meyers butterfly but also that no one was going to be the least sympathetic to my plight.

    The Faces of REEF: Member Spotlight, Ken Marks

    Ken working with the Living Ocean Foundation's Global Reef Expedition.
    Yellow Garden Eels at the Blue Heron Bridge in Florida. Photo by Mike Phelan.

    REEF members are at the heart of our grassroots marine conservation programs. Over 43,000 divers, snorkelers, students, and armchair naturalists stand behind our mission.

    As REEF heads into the 20th year of the Volunteer Fish Survey Project, we will be looking back at some of the milestones that got us here. In this month's Faces of REEF, we feature one of our earliest members, Ken Marks. Ken was instrumental in helping guide REEF in our early years, building the first data processing and storage tools. Ken first met REEF Co-Founder, Paul Humann, on a dive trip in 1992. Paul soon realized Ken's computer background and mentioned the idea that he and Ned DeLoach were working on for a diver-led fish survey program. The unsolved problem was the logistics of collecting data. They had thought of mailing out 3.5" floppies (remember them?!) that would be mailed back by the volunteer diver to REEF HQ (which didn’t even exist at this time). Because this was back in the days before smart phones, tablets, and ubiquitous laptops, Ken suggested a more low-tech approach. After several rounds of prototypes, Ken produced what would become REEF's very first survey scanform. Today, Ken remains an important part of our IT volunteer team, and has conducted 311 REEF surveys. Here's what Ken had to say about REEF:

    When and how did you first volunteer with REEF?

    After meeting Paul on a liveaboard dive boat, we got to talking about ways divers could report fish sightings. I suggested a computer scannable form as a solution and upon my return to Chicago researched the specifications for creating such a form. Over the next couple of months I wasted lots of Paul’s fax paper sending him 17 evolving versions of what came to be the first version of the REEF survey form, which was first printed in 1993. The creation of the REEF underwater survey sheets, guides such as Fish-in-a-Pocket and waterproof ID cards, training DVDs and courses, and the web-based online data entry are all indications that REEF has matured from its humble beginnings.

    Do you dive close to where you live? Where is your favorite place to dive?

    Though my involvement with REEF I have been fortunate to be able to work with scientists and various organizations surveying and teaching fish identification. This has allowed me to dive in many places throughout the Florida, Bahamas, Caribbean area but one of my favorites is just a 45-minute ride from my home – the Blue Heron Blvd Bridge near West Palm Beach. Experienced fish surveyors sooner or later start diving in “alternative habitats” in order to see species that they haven’t seen before. The shore dive under the BHB is a great way to experiencing muck diving without a passport and a 24-hour flight to Indonesia. There are all sorts of things to see “under the bridge” from octopus and bobbit worms to frogfish, stargazers, seahorses, and sea robins.

    Do you have any surveying, fishwatching, or identification tips for REEF members?

    First – slow down; it’s not a race. The mooring buoy at a dive site is usually placed in the middle of the best area. Let the others burn their air swimming around for hundreds of yards searching for turtles, sharks, dolphins (or whatever “big ticket” species will make their dive). Spend your time slowly searching over the reef (and alternative habitats near the reef) for the odd and unusual that will help you expand your list of species seen. Use the REEF forums, database, and field stations to plan your trip so you can extend your lifelist and see something you’ve never seen before on a dive.

    It also helps to really know your fishes. Study your ID books or take one of the REEF courses or webinars to increase your knowledge. When you are very proficient at identifying the common species that are encountered on most dives, the unusual species will be much easier to spot when you come across one. You might even spot a species new to science – several REEF surveyors have made such discoveries over the years.

    What is your most memorable fish find and why?

    My most memorable fish find would have to be the Yellow Garden Eel (Heteroconger luteolus). Back in 1997, a coworker had mentioned diving on a wreck where a Goliath grouper (then known as Jewfish) had taken up residence for several weeks. At the time I had not yet added this species to my lifelist and was eager to get a photo. The following weekend we dived the site and I was ready with my Nikonos and my wide-angle 15mm lens. Of course the fish had cleared out and I never got the picture. This wreck, a tug boat, was part of a cluster of three closely spaced wrecks so we took a compass bearing and headed across the sand at 70 feet heading for the larger wreck for the rest of the dive. Along the way I noticed a colony of unusual garden eels out feeding in the Gulf Stream current.

    About two weeks prior to this dive I had been helping Paul on a new printing of the Reef Fish ID book. I had purchased a reference book from the American Fisheries Society and was using it to verify that Paul’s book was using the AFS accepted common and scientific names. In that reference book, I noticed that the species previously just known as Garden Eel had been renamed to Brown Garden Eel due to a recently described second species of garden eel from the Florida area. The new species name “luteolus” implied that the species was yellow. And bright yellow was the color that I saw while crossing that sand plain at 70 feet between wrecks. I knew in an instant that this must be the newer species of garden eel. I had a friend pull the scientific paper containing its description and it matched exactly what I saw (bright yellow dorsally with a white belly). The paper mentioned that the species was described from a few partial specimens that had been dredged from deep water off Tampa as well as a few larvae that appeared different from the “standard” Brown Garden Eel. I contacted the paper's author and he suggested I try to capture one and send it to him. A short time later Ned & Anna DeLoach, Eric Riesch, and John Pitcairn joined me on a dive to photograph this species and collect a specimen. The fish we collected now sits in the Smithsonian’s collection and is, to this date, the only whole adult specimen of this species in any collection. The photo taken on the collection dive can be found in the latest edition of Reef Fish ID.

    Though this was not a new species to science we were able to provide an important specimen and REEF data has subsequently found this species on other sites throughout Florida expanding our knowledge of this colorful little species. Citizen science for the win!

    REEF Fest This Summer - Are You Coming?

    Have you made your plans to join us in Key Largo this summer for REEF Fest? Come celebrate 20 years of the REEF Volunteer Survey Project with 4 days of diving, learning, and parties. REEF Fest is planned for August 8-11. The schedule is packed with intrested workshops, diving oportunities, organized kayaking and snorkeling expeditions, and evening socials. Special room blocks have been reserved at several area hotels. Complete details can be found online at: www.REEF.org/REEFFest2013

    All REEF Fest events are open to the public, but pre-registration is requested for social events and workshops. Register using this online form. Tickets are required for the Saturday Dinner Cruise celebration. Purchase dinner cruise tickets online here. A quick look at the schedule can be seen here. Questions? Please send us an email at REEFHQ@REEF.org or call us at 305-852-0030. We look forward to seeing you all in August!

    Why the celebration? In the summer of 1993, a group of pioneering volunteers conducted the first REEF fish surveys. Twenty years later, the Volunteer Survey Project and other REEF initiatives are leading the way as innovative and effective marine conservation programs. You are invited to join us this summer to celebrate 20 years of success.

    Guy Harvey Ocean Foundation Sponsors REEF Marine Conservation Intern

    Adam Nardelli will serve as the Spring 2014 REEF Guy Harvey Intern.
    Adam and Paul Humann at the REEF Holiday Open House.

    Thanks to the support of the Guy Harvey Ocean Foundation (GHOF), REEF has announced that Adam Nardelli will be the 2014 Spring REEF Guy Harvey Intern. REEF chooses 12 individuals, out of hundreds of applicants, to intern at REEF each year. The goal of the intern program is to give future marine scientists and leaders an in-depth look at marine conservation programs, and gain critical career skills.

    Nardelli, a graduate student at Nova Southeastern University Oceanographic Center, wears two hats as both a SCUBA instructor and a scientist. As a student in Dr. David Kerstetter’s fisheries research laboratory, Nardelli investigates population dynamics of lionfish and provides insight into cost-effective management plans. His career goal is to engage the public in ocean resource conservation and collaborate among stakeholder, government and non-government organizations to sustain the integrity of reef ecosystems.

    The GHOF is making a tremendous impact on the future of aspiring marine conservationists by sponsoring a REEF intern. REEF's long-standing Marine Conservation Internship Program, now 20 years old, has been influential for the next generation of ocean heroes. REEF interns build relationships with leaders in marine science and conservation, leaving the internship well rounded, experienced, and ready to begin successful, long-term careers in marine conservation.

    “We congratulate Adam on his selection and look forward to working with him,” said Steve Stock, GHOF president. “We chose to support the REEF internship program because REEF and the Guy Harvey Ocean Foundation have similar interests in conserving our reefs, dealing with lionfish, and educating the next generation of marine biologists.”

    As the REEF Guy Harvey Intern, Nardelli will dive headfirst into marine conservation operations at REEF Headquarters in Key Largo, Florida, learning about conservation fieldwork, data management, marine biology laboratory techniques, non-profit management, and public speaking skills. Visit these webpages for more information on the Guy Harvey Ocean Foundation and the REEF Marine Conservation Internship Program.

    Design by Joanne Kidd, development by Ben Weintraub