The Survey Scoop!

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You've done the survey, now what? Check out these FAQs. Photo by Paul Humann.
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Data entered online at www.REEF.org/dataentry takes a few weeks to be added to the database.
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You can view a lifelist of all species you have seen and where you have conducted surveys on REEF.org.
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Did you see a rare fish that is not listed on the online form? These fish, like this blue croaker, can be added on the Unlisted Species page Photo by Paul Humann..

Each month, we get questions from our surveying members about the ins and outs of conducting REEF surveys, submitting their data online, and accessing those data. Here's a compilation of some of the most frequently asked questions. The survey scoop -- all in one place!

I’ve submitted my survey online – why can’t I see my data? Your data goes into a batch, which gets processed every few weeks. Not only does it go through computer error checks, but a live human checks it as well, and we may send an email to verify your sightings. Data submitted on paper forms take much longer (months, sorry!). So be extra patient on those.

Once my data are processed, how can I see them? You can generate reports of your survey activity ("My Survey Log") and your species lifelist ("My Data") through the REEF website. You need to be logged in to REEF.org and then look on the left hand side of the page under your User Name. If you haven't yet created a REEF.org login, start here.

Some fish I saw don’t appear in the Listed Species section on the online survey form. Now what? Only the most common fish in a region are listed on the online form to save space – but if you click on Unlisted Species link on the left side of the submission page, you can search the complete list that will most probably contain your species, and you can record it there. If you can't find it, email us at data@reef.org.

I don’t see the invertebrate/algae I saw on the online survey form – now what? Remember that the REEF protocol only includes specific set of Invertebrates (PacNW, CAL) and algae (CAL) and they are listed both on the underwater survey paper, as well as the online submission form. If you don’t see it there, it isn’t monitored by REEF.

What if the place I dove/snorkeled doesn’t have a geographic zone code assigned? Just email janna@reef.org with the name of the site, lats/longs (preferably in degrees/decimal minutes form) and most likely 4 digit zone code area it falls in, and it will get created for you. After confirmation, you’ll be able to submit your survey. To see a list of current Geographic Zone Codes, check here.

Do I have to submit the lats/longs on each survey I do? No way! You can leave that section blank. You can also leave water temperature blank, but all other fields are required.

I dove a site that was composed of many different habitat types. Which one do I mark? It’s a judgment call for this one – I usually just mark the habitat where I found the most species on my survey.

I made a mistake on a survey I already submitted. Is it too late? Nope, it’s not too late. While you should try to avoid mistakes (because it’s a lot harder to change once it’s in the system), it is possible to correct and accuracy is always a good thing. Email us details.

I forgot to turn in a few surveys from last year (or longer). Is it still OK to do so? Yes. Old data can still be submitted, but do try to keep current on your surveys so that those accessing the data are getting the most recent and accurate information available.

Where can I take REEF Experience level tests? Find a Field Station near you – or email us at data@reef.org and we’ll find a way to make it possible.

Design by Joanne Kidd, development by Ben Weintraub