Weeding the Good from the Bad: Deciphering “YOUR” Scanform . . .

REEF_scanform_l.jpg
TWA scanform

A few reminders to our surveyors:

  • Always write your member number, your name, AND your email legibly on your survey form. It's not necessary to fill in the other contact information unless your information has changed or if you are a new member and do not yet have a REEF member number.
  • Please fill in the full 8-digit Geographic Zone Code for the site where your survey was conducted. You can find a list of these hierarchical codes online [Click here]. If the site is currently not on our list, contact our Field Operations Coordinator, Joe Cavanaugh, to have a site code assigned (please provide as much information as possible, including as many digits as you can pinpoint for your location. A site code should never end in two zeros.
  • The temperature fields on the survey form (Surface and Bottom) are both water temperature. Please do not report air temperature for the surface value.
  • Remember to use a pencil, but do not to use the pencil that was underwater to fill out your scanform. The residual water can cause the paper to rip and it's almost impossible to erase.
  • We graciously ask, moving forward, that team leaders handling a Field Trip survey, review the forms before your trip is over to make sure the participants have indeed filled all the necessary fields correctly, that also goes for current members that mail them in independently as well. Only send us your original form, not a copy and always use a pencil. NOW, to avoid all this, for non members, you can join REEF online, this way you fill out the information we need, thus eliminating the mind reading on our end.
  • And finally - for surveyors in the Tropical Western Atlantic (TWA) or Northeast (NE) regions, please consider using our online data entry interface. This will save you time and postage as well as grant you the eternal gratitude of our small staff. Your surveys will also be processed quicker, and it's better for the environment!
Design by Joanne Kidd, development by Ben Weintraub