REEF Field Survey Trip Policies and Resources

Payments and Registration

To book a space on a REEF Trip, contact us at us at, or call us at 305-588-5869. 

Payment installments are typically due on three occasions: upon reserving space, 180 days from departure, and 90 days from departure. Payment reminder e-mails are sent in advance of the payment due date. If the reservation is made less than 180 days from departure, an adjusted schedule is given. (See below for full details.) Please contact REEF Trips staff to discuss an alternative payment schedule if necessary.

If payment is not received within 14 days of the due date, a 10% late fee will be added to the balance owed. If a payment is outstanding for 30 days, the participant's space on the trip may be released and all funds paid will be forfeited. 

If you are going to be out of e-mail contact during a payment due date, please notify REEF Trips staff in advance to make payment arrangements. 

Deposit and Payment Schedule 

Booking greater than 180 days prior to departure:

$500 deposit to secure your space*

Payment #2 (50% of remaining balance) due 180 days prior to trip departure.

Final Payment (remaining balance plus REEF Fee) due 90 days prior to trip departure.

*The deposit amount may vary depending on the destination and/or trip package price. Trips with a total package price under $1,000 will require a $250 deposit to reserve your space. Indo-Pacific (CIP) and South Pacific (SOP) trips will require a $1,000 deposit to reserve your space.

Booking between 90 – 180 days prior to departure:

$500 deposit (amount may vary depending on destination, please see above) plus Payment #2 (50% of remaining balance) due at the time of booking.

Final Payment (remaining balance plus REEF Fee) due 90 days prior to trip departure. 

Booking less than 90 days prior to departure:

Amount in full due. 100% of package price plus REEF Fee.


If your plans change and you need to cancel your space, notice of cancellation must be made in writing. The following refund policy applies for cancellations:

Cancelling or switching between REEF Trips greater than 180 days from departure:

Full refund minus $100 processing fee ($300 processing fee applies to Indo/South Pacific/Indian Ocean trips)

Cancelling 180 – 90 days from departure:

50% of the total deposit on hand with REEF at date of cancellation is NON-refundable.

Cancelling less than 90 days from departure:

No refunds available.*

*Our policy is intended to be fair to our guests and yet prevent the loss of income to REEF. If a reservation is cancelled within 180 days prior to departure we will refund the total paid less 25% ONLY if the trip is full and we manage to rebook the space at the same parameters as the cancelled booking. Any available refund will be issued after the trip has concluded.

REEF may alter the payment schedule or cancellation policy based on vendor rules for a particular trip. Please consult the individual trip details and with REEF's travel consultants at 305-588-5869 or to determine a particular trip's cancellation policy and payment deadlines.

No refunds will be issued for unused portions of any dive travel package (including but not limited to ground transportation, dives, nitrox, meals).

On each REEF Trip, the Trip Leader works with the dive operator to plan a schedule that best meets the needs and objective the trip. However, all decisions regarding dive sites and dive schedule are ultimately made by the dive operation crew and boat captain(s). A trip may have to be diverted in cases of weather conditions if the dive operation feels that there is a safety risk.

REEF Trips require a minimum number of participants. Trips are subject to cancellation if the minimum requirement is not met. In the event of a trip cancellation, REEF and/or any of our travel booking partners are not responsible for airline tickets purchased for travel to a REEF Field Survey.

Travel Insurance

REEF strongly recommends that each REEF Trip participant carry adequate dive and/or travel insurance to protect themselves in advance against any unforeseen circumstances that may occur with travel. Any liabilities for trip interruptions, cancellations, or general travel disputes will be the responsibility of the traveler. Please read the information on your policy for a full understanding of the coverage.

REEF has partnered with DiveAssure to bring you the best insurance programs, designed specifically for divers. For more information and to purchase your insurance policy from DiveAssure, click here to create a program that best suits your needs. You may also click on the button below to view programs. Both travel and dive accident coverage is available. You may also contact DiveAssure directly at Don’t forget to mention you were referred by REEF!

 REEF Program Fee

A REEF Program Fee ($150-$350) will be added to each trip to cover the cost of the group leader, seminars, survey materials, and data management. Program Fees vary depending on the location and duration of the trip. Other additional fees for each trip vary. Please consult with the individual trip information for details.


All prices quoted are per person, based on double occupancy unless otherwise noted. Prices do not include airfare. REEF is not able to book air travel.

For most trips, a limited number of single occupancy rooms are available on a first-come, first-served basis. If you are a single and would like to be paired with a roommate, we will do our best to accommodate your request based on the number and gender of other single participants. Participants will be notified if a suitable roommate is not available within 30 days of the trip departure, in which case the single occupancy rate will apply.

All single travelers will be paired with a roommate of the same gender (based on availability) upon signing up for the trip, unless single occupancy is requested by the participant at the time of registration. If you wish to switch your reservation from double to single occupancy after you have been paired with a roommate, you may be responsible for covering the cost of your intended roommate’s single supplement, in addition to your own. 

Non-diving prices are available for most land-based trips.

Liability Form

All REEF Trip participants must submit a signed REEF Liability Form to REEF Headquarters prior to the trip. Click here to complete the online form.

In addition to the above Liability Form, REEF Invasive Lionfish Study participants also need to submit a signed Lionfish Assumption of Risk form prior to the trip. Click here to complete the online form.

Trip Registration Form and Survey Materials

All REEF Trip participants will receive a limited edition REEF Field Survey Team t-shirt and a survey kit of materials. Prior to departing on a REEF Trip, participants will be asked to fill out a Trip Registration Form. The link for this form will be sent to participants via e-mail approximately 6 weeks prior to the trip. Participants must complete this form at least 30 days prior to the trip departute date to ensure that survey materials may be mailed in time to arrive. On rare occasions, circumstances do not permit REEF to mail survey materials directly to participants. If this is the case, you will be notified in advance by the Trips Program Manager and the Trip Leader will bring the survey materials to the trip destination. 

Tax-Deductibility Information

Because tax circumstances for individuals vary, REEF does not give, and cannot assume responsibility for, tax advice to its volunteers and contributors. We strongly recommend that you consult your own tax advisor to determine how these general rules might apply to your own particular situation. Click here for more information.

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