REEF Field Survey Trip Policies and Resources

Deposit and Payments

To find our more or to book a space on a REEF Trip, contact us at us at trips@REEF.org, or call us at 305-588-5869. To secure your space, the following deposit schedule applies:

Booking greater than 180 days prior to departure:

  • $500 deposit to secure your space (amount may vary depending on destination).
  • Payment #2 (50% of remaining balance) due at 180 days out.
  • Final Payment (remaining balance plus REEF Fee) due at 90 days out.

Booking between 90 – 180 days prior to departure:

  • $500 deposit (amount may vary depending on destination) plus Payment #2 (50% of remaining balance) due.
  • Final Payment (remaining balance plus REEF Fee) due at 90 days out.

Booking 90 days or fewer prior to departure:

  • Amount in full due. 100% of package price plus REEF Fee.

Cancellations

If your plans change and you need to cancel your space, the following cancellation schedule applies: Cancelling or switching between REEF trips greater than 180 days from departure: full refund minus $100 processing fee. Note: an additional $300 cancellation fee applies to Indo/South Pacific trips cancelled greater than 180 days from departure. Cancelling 180 – 90 days from departure: 75% of the total deposit on hand with REEF at date of cancellation is NON-refundable. Cancelling less than 90 days from departure: NO refunds available.

Notification of cancellation MUST be made in writing.

REEF may alter the payment schedule or cancellation policy based on vendor rules for a particular trip. Please consult the individual trip details and with REEF's travel consultants at 305-588-5869 or trips@REEF.org to determine a particular trip's cancellation policy and payment deadlines.

No refunds for unused portions of any dive travel package (including but not limited to ground transportation, dives, nitrox, meals).

REEF trips require a minimum number of participants. Trips are subject to cancellation if the minimum requirement is not met. In the event of a trip cancellation, REEF and/or any of our travel booking partners are not responsible for airline tickets purchased for travel to a REEF Field Survey.

Travel Insurance

REEF strongly recommends that each REEF Trip participant carry adequate dive and/or travel insurance to protect themselves in advance against any unforeseen circumstances that may occur with travel. Any liabilities for trip interruptions, cancellations, or general travel disputes will be the responsibility of the traveler. 

REEF has partnered with DiveAssure to bring you the best insurance programs, designed specifically for divers. For more information and to purchase your insurance policy from DiveAssure, visit the following links to create a program that best suits your needs.

US residents - Annual Diving Accident / Single Trip: click here

Non-US residents - Annual Diving Accident / Single Trip: click here

Annual Multi-Trip / Liveaboard: click here

You can also contact them at info@diveassure.com. Don’t forget to mention you were referred by REEF!

REEF Program Fee

An additional REEF program fee ($150-$300) will be added to each trip to cover the cost of the group leader, seminars, survey materials, and data management.  Other additional fees for each trip vary. Please consult with the individual trip information for details.

Prices

All prices quoted are per person, based on double occupancy unless otherwise noted. Prices do not include airfare. REEF is not able to book air travel.

If you are a single and would like a roommate, we will do our best to accommodate your request based on the number and gender of other single participants. However, you will need to pay the single occupancy rate if we cannot match you with a roommate 30 days prior to the trip.

Non-diving and diving-only prices are available for most land-based trips.

Liability Form

All trip participants must submit a signed REEF Liability Form to REEF Headquarters prior to the trip. Click here to complete the online form.

Lionfish REEF Trip participants also need to submit a signed Lionfish Assumption of Risk form prior to the trip. Click here to complete the online form.

Registration Form

Upon booking space on a REEF trip, participants will be asked to fill out a registration form. Click here to fill out the form.

Tax-Deductibility Information

Because tax circumstances for individuals vary, REEF does not give, and cannot assume responsibility for, tax advice to its volunteers and contributors. We strongly recommend that you consult your own tax advisor to determine how these general rules might apply to your own particular situation. Click here for more information.

Design by Joanne Kidd, development by Ben Weintraub