Online Data Entry 2.0 - Now Available For All Regions

onlineentry.jpg
The online Data Entry interface -- www.reef.org/dataentry.
dataentry_nichols.jpg
With the expanding availabitly of wireless internet, REEF volunteers can submit their surveys online almost anywhere. Photo by Janna Nichols.
wherewework.jpg
REEF surveys conducted throughout the REEF project regions can now be submitted online.

We are excited to announce the launch of Online Data Entry 2.0. The new version includes several upgrades and now encompasses all of REEF's project regions. At long last, our REEF surveyors in the Tropical Eastern Pacific region (Baja Mexico - Galapagos Islands) and the Northeast US & Canada (Virginia - Newfoundland) are able to submit their survey data online. In addition, based on feedback from our members, the interface to add unlisted species has been greatly improved. Additional new features include: surveyors can now remain logged in for multiple submissions, ability to delete a survey in your queue, and the number of species entered is given on the summary page to cross-check with the survey paper. The Online Data Entry interface can be found at www.reef.org/dataentry. If you have feedback or suggestions you can send them to data@reef.org.

The online data entry interface allows volunteers to log on to the REEF Website and complete data entry, either during one or multiple sessions, and includes a variety of error checking features. Submissions of Volunteer Survey Project data through the online interface is becoming the preferred method among our volunteers, due to the quick turnaround in processing (typically posted to their personal survey log report within 2 weeks versus 10 weeks) as well as the time and money savings for the volunteer. Similarly, REEF strongly encourages online submission due to the higher quality of data that are submitted (the program eliminates clerical errors and missing data, and requires surveyors to verify questionable sightings), as well as the comparably minimal staff and natural resources that are required to process the survey data. Paper scanforms will still be available and will continue to be accepted.

If you are new to entering REEF data online, check out these instructions and this past enews article on data entry tips. Most notably:

  • In order to submit a survey from a location, REEF must have an 8-digit zone code for the site in our database first. Existing zone codes are listed at http://www.reef.org/db/zonecodes. To have a zone code assigned for a new site, please contact us at data@reef.org.
  • REEF first launched online data entry for the Tropical Western Atlantic region in 2005. To date, over 15,000 REEF surveys have been submitted online. REEF is beginning work on developing an offline entry program that will enable surveyors to electronically capture data offline and later submit the survey information through the existing REEF online data entry interface. Stay tuned for updates.

    We would like to extend a very big thank you to Michael Coyne for all of his work on the new Online Data Entry interface. His assistance and support through the years is much appreciated!

    Design by Joanne Kidd, development by Ben Weintraub